Emphire Limited is committed to protecting and respecting your privacy.

This policy sets out the basis on which your personal data will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how it will be used by us.

 

Data Privacy Principles​

The core data privacy principles below are the foundation of this policy:

Lawfulness, fairness and transparency.

Emphire shall process personal information fairly, and in accordance with this policy and applicable laws.

Data Accuracy​

Emphire will take all reasonable steps to ensure that personal information is accurate and complete and will rectify or erase any incorrect personal information without delay.

Purpose Limitation​

Emphire will ensure that personal information collected is for specified, explicit and legitimate purposes and only to the extent necessary to fulfil those purposes.

Data Retention​

Emphire will only keep personal data for as long as is necessary to fulfil the purposes for which it was collected or to comply with applicable law/for tax purposes/for Government or regulatory requirements.

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Data Security​

All personal information collected will be processed in a secure manner.

 

Information we may collect​

We may collect and process the following data about you:

• Information that you provide by filling in forms on our site, via direct email or other websites. This includes your CV and any other information provided at the time of registration or at the time of posting material or requesting further services.

• Information that is available to Emphire either publicly or through such services as job boards and social media accounts

• Where we are or propose to provide our professional services to you, such relevant information including your contact information, professional information (such as your job title and particular skills), right to work documentation (if applicable),  If you contact us, we may keep a record of that correspondence.

• Details of your visits to our site and the resources that you access. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page.

• Information necessary to continue a professional relationship.

 

Reason for collecting information​

Emphire is an employment business and employment agency. With this purpose in mind, in pursuit of these legitimate interests, Emphire will process information relevant to our business and in order to be able to provide professional services to potential and current candidates and clients.

 

Basis for collecting information​

Emphire will only collect and use information as described in this policy or as expressly advised to you. Depending on the nature of the information, we will process data in order to comply with applicable laws and regulations relevant to a recruitment business. 

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IP Addresses and Cookies​

We may collect information about your computer including where available your IP address, operating system and browser type for system administration. This is data about our users’ browsing actions and patterns and does not identify any individual. 

Where we store your personal data

 

The data that we collect from you may be transferred to and stored at a destination outside the European Economic Area. By submitting your personal data you agree to this transfer. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

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Any transmission via email or internet is at your own risk. Once we have received your information we will use strict procedures and security features to prevent unauthorised access.

 

How long will we store data​

This will depend on a number of factors, but will centralise around the nature of our relationship with you. For each category of data, we have considered the manner in which we process data against the rights and freedoms of the individual to ensure that we are acting reasonably and proportionately.

Broadly speaking there are two scenarios that will determine the timeframes for retention of data:

• Legally/financially - For example, in accordance with standard accounting practice, we will retain finance related data, such as records of payments, invoice details, etc. for a period of 7 years unless, in the unlikely event, there are mitigating factors that allow us to keep data for longer.

• Commercially – for legitimate business reasons we will retain data for a reasonable period of time where we may need to contact you in the future.

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